The EXTN process

A clear path from request to production-ready delivery.

Every project follows a documented workflow so requests, artwork, feedback, approvals, and final files stay connected from beginning to end.

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01

Stage 01

Submit the request

The job begins with the right information in one place.

Share the project need, specifications, reference artwork, structural files when applicable, timing, and any customer instructions. A complete request creates a cleaner start and fewer avoidable questions later.

What happens here
  • Project requirements
  • Reference files
  • Specifications & timing
Request receivedNext · Stage 02
02

Stage 02

Review and scope

Questions are resolved before production begins.

EXTN reviews the request, identifies missing information, confirms the intended production use, and establishes the path forward. The goal is to align on what is being created, changed, checked, and delivered.

What happens here
  • Requirements confirmed
  • Questions resolved
  • Next step established
Ready for artworkNext · Stage 03
03

Stage 03

Produce the artwork

The work is created for its real production destination.

Artwork is created, adapted, or revised with the applicable dieline, print process, substrate, color expectations, file construction, and final use in mind—not treated as an isolated visual exercise.

What happens here
  • Create or adapt
  • Apply revisions
  • Prepare working files
Artwork in progressNext · Stage 04
04

Stage 04

Quality control

The file is checked before the customer has to find the problems.

EXTN performs an internal review of the artwork, specifications, construction, content, and production details. Issues are corrected before the work is promoted for customer review.

What happens here
  • Artwork review
  • Specification check
  • Production readiness
Quality checkedNext · Stage 05
05

Stage 05

Review and approve

Feedback and decisions stay connected—even when the review extends to an end customer.

The customer receives a clear proof for review and can share a customer-branded approval with their own end customer when another decision-maker needs to review the work. Changes follow a documented revision path, and final approval is recorded before EXTN proceeds to final preparation.

What happens here
  • Customer-branded proof
  • End-customer sharing
  • Controlled revisions
  • Recorded approval
Ready for approvalNext · Stage 06
06

Stage 06

Prepare and deliver

Approved work becomes an organized production handoff.

Final files are prepared for their intended use, organized, and delivered with the relevant job history retained. The result is a clean handoff rather than another loose file in an email chain.

What happens here
  • Final preparation
  • Organized delivery
  • Preserved history
Delivery completeJob record retained

The system behind the process

GraphicsFlow keeps the details connected.

Requests, specifications, artwork, quality control, revisions, approvals, delivery, and job history move through one purpose-built workflow supporting the EXTN service.

Customers experience clarity and accountability. The platform remains behind the work.

Customer Login
GRAPHICSFLOW / JOB HISTORY Connected
01Submit the request
02Review and scope
03Produce the artwork
04Quality control
05Review and approve
06Prepare and deliver
Current stageCustomer approvalQuality control complete · Proof ready

Clarity at every stage

Less chasing. Fewer loose ends.

The workflow is designed to answer the questions that usually create delays, uncertainty, and preventable rework.

01

Where the job stands

A visible stage replaces status-chasing across scattered messages.

02

What happens next

Each handoff has a clear purpose, owner, and next decision.

03

Which version is current

Artwork, revisions, proofs, and approvals remain connected.

04

What was approved

Decisions and final files stay attached to the project history.

A better way to move the work

Bring EXTN the workload. Keep visibility into every step.

Start with one project, recurring production work, or the overflow your team can’t reliably absorb.

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